AI prompts for work: a practical library by job
Ready-to-use AI prompts for work, covering emails, meetings, reports, planning and presentations, organised so you can find one and adapt it fast.
By AiFevo Team ·
Quick answer: The fastest way to get good AI answers at work is to start from a prompt that already works and adapt it, rather than writing one from scratch each time. This guide organises practical prompts by job, emails, meetings, reports, planning and presentations, so you can copy one, fill in your details, and send it to any AI model, including the several AiFevo puts in one chat.
The fastest way to get good AI answers at work is to start from a prompt that already works and adapt it, rather than writing one from scratch each time. This guide organises practical prompts by job: emails, meetings, reports, planning and presentations, so you can copy one, fill in your details, and send it to any AI model, including the several AiFevo puts in one chat.
How to adapt these prompts
Every prompt below follows the same pattern: a role or context, the task, and a clear description of the output. Swap in your own details wherever you see brackets, and don’t be afraid to follow up with “shorter” or “more formal” rather than rewriting the whole thing.
Email prompts
“Rewrite this email so it’s polite but firm about the missed deadline. Keep it under 100 words: [paste]”
“Draft a follow-up email to a client who hasn’t responded in a week. Friendly, no guilt-tripping, one clear question to answer.”
“Turn these bullet points into a professional email to my manager: [paste points]”
Meeting prompts
“Summarise these meeting notes into five action items, each with an owner if mentioned, and flag anything unclear.”
“Write a short agenda for a 30-minute project check-in with three topics: progress, blockers, next steps.”
“Here are my rough notes from a call. Turn them into a clean summary I can send to the client.”
Report and document prompts
On plans with file uploads, you can attach a document directly instead of pasting text.
“Summarise the attached report in five bullet points, then list any numbers I should double-check.”
“Compare these two documents and tell me what changed between versions.”
“Read this and explain it to someone with no background in the topic, in three short paragraphs.”
Planning and strategy prompts
“I’m planning a product launch in six weeks. List the main workstreams, likely risks, and a simple week-by-week outline.”
“Give me three different approaches to solving [problem], with the trade-offs of each, before recommending one.”
“Act as a skeptical reviewer. Here’s my plan. What are the three weakest assumptions in it?”
Presentation prompts
“Turn these notes into a 5-slide outline, one clear idea per slide, with a suggested slide title for each.”
“Give me three different opening lines for a presentation about [topic], aimed at an audience that’s new to it.”
Quick reference table
| Job | What to ask for |
|---|---|
| Tone, length limit, one clear ask | |
| Meeting notes | Action items with owners, not just a summary |
| Report | Bullet points plus numbers to double-check |
| Planning | Multiple options with trade-offs, not one answer |
| Presentation | One idea per slide, suggested titles |
Pick the right model for the job
Different AI models have different strengths, and the prompt alone only does half the work. A careful, nuanced report benefits from a model built for long-form writing; a quick meeting summary is well served by a fast, lighter model. AiFevo lets you switch models from the menu under the message box without losing the conversation, so if an answer feels off, trying it again with a different model is often quicker than rewriting the prompt. For more on choosing between models, see the best AI model for each task, and for the technique behind these prompts, read ChatGPT prompts that actually work.
Prompts for recurring weekly tasks
Some work tasks repeat every week, and a saved prompt pattern saves real time over months, not just on a single use.
“Every week I send a short status update to my manager covering progress, blockers and next steps. Here are my raw notes for this week: [paste]. Turn them into that format.”
“Draft a weekly summary email to the team covering what shipped, what’s in progress, and one thing to watch for next week.”
Keeping a small personal library of prompts like these, with the format fixed and only the details changing, is often more valuable than searching for a new prompt every time you need one.
Frequently asked questions
Can I use these prompts with any AI model?
Yes. These prompts are written in plain language and work across models, including the ones available in AiFevo. Results will vary slightly by model, so if one doesn’t land, trying the same prompt on a different model is a quick fix.
How do I get an AI to match my company’s tone?
Give it an example. Paste a paragraph you’ve written before and say “match this style” alongside your request. This works better than describing the tone in the abstract, since the model can copy patterns directly from your example.
Should I always ask for a shorter answer first?
Not always, but it’s a reasonable default for anything you’ll read quickly, like a summary or a meeting recap. For writing where the full argument matters, like a report, ask for complete coverage first and trim afterward.
Can AI help me prepare for a difficult conversation at work?
Yes, within reason. Describe the situation honestly and ask for a few different ways to open the conversation, or ask the AI to play devil’s advocate against your planned approach. Treat the result as practice, not a script to read verbatim.
Is it safe to paste confidential work information into a prompt?
Be cautious. Avoid pasting information you wouldn’t want stored or seen elsewhere, and check your employer’s policy on using AI tools with work data. For sensitive documents, consider summarising the non-sensitive parts yourself before asking for help with the rest.
Build your own prompt library
Save the ones you use most and adapt them as you go. Start free on AiFevo and try a few of these prompts across different AI models in the same chat to see which one suits each job best. See AI prompts that actually work for the technique, best AI for writing for picking a model, and pricing for plan details.